Effective Date: March 8, 2024
BOARD OF ADVISORS COMMITTEE & POSITION DESCRIPTIONS
Committee Descriptions – Board of Advisors
The Board of Advisors (BOA), comprised of eleven (11) Members, represents a cross-section of property owners. It meets quarterly and acts in an advisory capacity by providing input to Reynolds Lake Oconee (RLO) Management about policies and programs. The BOA is one of the primary communications links between RLO and its Members. The Committees of the BOA function as follows:
The Events Committee reviews, critiques, and provides recommendations for social events at RLO to promote a level of interest and participation by Members and to evaluate the cost and value of events. The Events Committee also suggests new events and assists the Reynolds staff in the planning and coordination.
The Food & Beverage Committee communicates Member ideas and suggestions for the food and beverage operations to RLO Management and reports specific experiences that Members have had during dining, both positive and negative. The Food & Beverage Committee suggests changes to menus and to restaurant procedures as needed to accommodate Members and to increase the use of facilities. It assists RLO Management by communicating with the Membership about food and beverage operations.
The Golf Committee works to ensure that the golf experience at Reynolds is enjoyed by golfers of all skill levels. The Golf Committee does this by providing input to Reynolds Management concerning golf programs and policies. The Golf Committee focuses on tournament play and golf operations including new Member orientation, rules of golf, and daily golf operations. Finally, the Golf Committee manages and administers the local Handicap system. The Golf Committee's information link between Members and Reynolds Management ensures that the enjoyment of our golf experience will always grow and meet the expectations of our Membership.
The Greens Committee provides and seeks input regarding golf course conditions and maintenance practices from a Member’s perspective and reports this information, in a systematic manner, to the Vice President of Agronomy. The Greens Committee also communicates pertinent information to RLO Members.
The Wellness & Recreation Committee reviews tennis and pickleball tournaments and programs, family and children’s programs, fitness training, and classes, lake activities supported by the marinas, pools, and other recreation-related events on a regular basis and communicates its findings and recommendations to RLO Management for review and implementation.
Four (4) Members at Large (MALs) serve on the BOA and are selected from BOA Committee membership based on an application and interview process. The MALs oversee the BOA/Committee new member application process and onboarding of new Committee members/MALs, provide leadership of the annual Employee Appreciation Fund campaign, and prepare the MAL and BOA Minutes, as well as oversee the publication of
The Highlights. In addition, the MALs bring ideas and advice to RLO Management and the BOA on programs, opinions, and views that are not related to specific Committee activities.
This information and current Committee member names are listed at www.ReynoldsLakeOconee.net under the Board of Advisors tab.
Position Descriptions – Board of Advisors (BOA)
Chair, BOA
The Chair serves a one-year term with the responsibility of contributing to the direction of RLO and the fulfillment of its goals.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Set objectives and develop action plans for the BOA.
- Listens and responds appropriately to BOA members and the general Membership.
- Develop agendas for all BOA meetings at a pre-planning meeting with the RLO Chief Operating Officer, the RLO General Manager, and the BOA Vice-Chair.
- Works closely with all Committee Chairs regarding Committee needs, issues, and progress, attending each Committee meeting and MAL meetings when available.
Vice-Chair, BOA
The Vice-Chair serves a one-year term and becomes the Chair following completion of his/her term as Vice-Chair.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Assists in the development of agendas for all BOA meetings at a pre-planning meeting with the RLO Chief Operating Officer, the RLO General Manager, and the BOA Chair.
- Attends each Committee meeting and MAL meeting twice during the year.
- Assists the Chair with duties as may be assigned.
- Chairs the BOA Meeting when the Chair is absent.
- Attends all special meetings at the request of the Chair.
- Shadows the Chair in preparation for assuming the Chair’s position the following year.
Chair, Events Committee
The Chair of the Events Committee serves a three-year term, approved by the BOA.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Convenes quarterly meetings of the Events Committee.
- Provide leadership for achieving the committee’s goals by directing, monitoring, and evaluating Committee activities.
- Set objectives and develop action plans with committee members; identify potential problems and opportunities.
- Works effectively toward common goals as a Board and committee member.
- Maintains communications with Events Committee members and ensures creation of Minutes of Committee meetings.
Chair, Food & Beverage Committee
The Chair of the Food & Beverage Committee serves a three-year term, approved by the BOA.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Convenes quarterly meetings of the Food & Beverage Committee.
- Provide leadership for achieving the committee’s goals by directing, monitoring, and evaluating Committee activities.
- Set objectives and develop action plans with committee members; identify potential problems and opportunities.
- Works effectively toward common goals as a BOA and Committee member.
- Maintains communications with Food & Beverage Committee members and ensures creation of Minutes of Committee meetings/activities.
Chair, Golf Committee
The Chair of the Golf Committee serves a three-year term, approved by the BOA.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Convenes quarterly meetings of the Golf Committee.
- Provides leadership for achieving Committee’s goals by directing, monitoring, and evaluating Committee activities.
- Sets objectives and develops action plans with Committee members; identifies potential problems and opportunities.
- Works effectively toward common goals as a BOA and Committee member.
- Maintains communications with Committee members and ensures creation of Minutes of Committee meetings/activities.
Chair, Greens Committee
The Chair of the Greens Committee serves a three-year term, approved by the BOA.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Convenes quarterly meetings of the Greens Committee.
- Provides leadership for achieving Committee’s goals by directing, monitoring, and evaluating Committee activities.
- Sets objectives and develops action plans with Committee members; identifies potential problems and opportunities.
- Works effectively toward common goals as a BOA and Committee member.
- Maintains communications with Committee members and ensures creation of Minutes of Committee meetings/activities.
Chair, Wellness & Recreation Committee
The Chair of the Wellness & Recreation Committee serves a three-year term, approved by the BOA.
- Participates as a member of the BOA, attending quarterly BOA meetings.
- Convenes quarterly meetings of the Wellness & Recreation Committee.
- Provides leadership for achieving Committee’s goals by directing, monitoring, and evaluating Committee activities.
- Sets objectives and develops action plans with Committee members; identifies potential problems and opportunities.
- Works effectively toward common goals as a BOA and Committee member.
- Maintains communications with Committee members and ensures creation of Minutes of Committee meetings/activities.
Members at Large (MALs)
There are four (4) MALs who each serve a three-year term on the BOA. One of the four MALs serves as the Lead MAL. The MALs are selected directly from BOA Committee membership based on an application and interview process and as approved by the BOA. In addition to providing individual and independent views, MAL duties include:
- Participation as a member of the BOA, with attendance at quarterly meetings and all other called meetings.
- Attendance and participation in Committee meetings during the year, whenever possible.
- Leadership of the annual Employee Appreciation Fund campaign.
- Oversight of the BOA New Advisor Orientation Conference.
- Liaison between RLO Management and the general Membership on issues of interest or concern, particularly on topics that fall outside the purview of other BOA Committees.
- Determination of opinions, intensity, and pervasiveness of issues through collaborative efforts with RLO Management.
- Oversight of timeline, application, term, and nomination guidelines process for the selection of new MALs and Committee Members.
- Preparation of BOA Minutes and The Highlights communications for distribution to the Membership.